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EXHIBITOR OPPORTUNITIES
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If you have already signed up as an exhibitor for EAPA’s 2009 Annual World EAP Conference Marketplace, click here to access the exhibitor services kit which will detail the information you need to equip your booth with furniture, audio visual equipment, etc.
Exhibitors – Take advantage of the discounted travel opportunity that EAPA has arranged with American Airlines. Click here to find out how you can save money on your travel to Dallas for EAPA’s Annual World EAP Conference in October.
Have you purchased your exhibit booth and are now ready to register your staff? Click here to be directed to the Exhibitor Service Center where you can register your two booth staff and your two complimentary conference registrations. The confirmation you received when you purchased your booth space included the password that you will need to enter the Exhibitor Service Center.
Meet employee assistance professionals and important decision makers in EAPA's 2009 Marketplace!
Click Here to become an exhibitor at EAPA's 2009 Annual World EAP Conference.
Click Here to view the exhibit hall floor plan
Click Here to see a list of current exhibitors
For more exposure for your organization, consider one of the following options:
Sponsorship Opportunities
Advertising Opportunities
2009 Marketplace Booth Rates
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Received On or
Before: |
10/20/09 |
Onsite |
Premium
Booth** |
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Single Booth
(10x10) |
$2,050.00 |
$2,100.00 |
Add'l
$100.00 |
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Double
(20x10) |
$2,650.00 |
$2,700.00 |
Add'l
$200.00
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**Premium
Booth locations are highlighted on the Floor Plan. For single booths, add $100
to the booth rate and double booths, please add $200.
Exhibitor Benefits:
(2) Complimentary Full Conference Registrations
(2) Exhibitor Staff Passes with Boxed Lunch Ticket
(1) Complimentary Pre-registered Attendee Mailing List (available September 30, 2009)
Web Listing and Link from EAPA's 2009 Annual World EAP Conference website
Complimentary Listing in Conference Preview Book (based on printing deadlines)
Complimentary Listing in Final Program(based on printing deadlines)
Marketplace Hours:
Hours subject to change. Please check back often for updates.
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Tuesday,
October 20, 2009 |
Exhibitor
Move-In |
3:00 PM - 8:00
PM |
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Wednesday,
October 21, 2009 |
Exhibitor
Move-In |
8:00 AM - 4:00
PM
No move in after 4:00 PM, no
exceptions |
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EAPA Marketplace
Grand Opening Reception |
5:00PM - 7:00
PM |
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Thursday,
October 22, 2009 |
Marketplace
Open
Marketplace
Open |
8:00 AM - 8:45
AM
10:30 AM -6:00
PM |
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Friday,
October 23, 2009 |
Marketplace
Open
Marketplace Open
Marketplace
Open
Marketplace
Closed/Move-Out |
8:00 AM - 8:45 AM
10:30 AM - 12:30 PM
2:00 PM - 5:00
PM
5:00 PM – 10:00
PM |
Events and Traffic Builders:
- The EAPA Marketplace Grand Opening Reception on Wednesday, October 21, will draw attendees to the Marketplace. All registered attendees and guests are invited for refreshments and giveaways!
- Marketplace Networking Areas provide attendees and exhibitors a place to sit down, relax, and meet each other. Networking areas are open during all Marketplace hours.
- Breakfasts and breaks served in the Marketplace on Thursday and Friday, as well as the boxed lunch on Thursday, bring attendees into the Marketplace.
- ** NEW - Exhibitor Recognition Ceremony during the EAPA Awards Luncheon Friday will encourage attendees to visit the Marketplace.
- ** NEW - Dessert Reception, Entertainment, and Grand Prize Drawing will take place in the Marketplace on Friday afternoon during the extended break. (Attendees must be present to win!)
- Massage Station provides attendees and exhibitors with relaxing chair massages.
- Internet Cafe allows attendees and exhibitors to visit the web and check their email without leaving the Marketplace.
- Raffles and prize drawings will take place throughout the Marketplace schedule to create fun and excitement for attendees and exhibitors.
EAPA's Annual World EAP Conference Attendee Profile
Over 1,000 expected conference attendees include:
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o EA counselors
& consultants
o Peer counselors
o EA program
administrators & managers
o Account managers
o Network providers
o Management &
OD consultants
o Substance abuse
professionals
o Educators &
Students
o Benefits Professionals
o Managed care administrators
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o Human resource
professionals
o Occupational
health professionals
o Risk management
experts
o Lawyers
o Financial
advisors
o Professional
counselors
o Social
workers
o Psychologists
o Psychiatrists
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Conference Location: Hyatt Regency Dallas
EAPA's 2009 Annual World EAP Conference will be held at the Hyatt Regency Dallas in downtown Dallas, TX. Conveniently located near the business, sports and shopping districts, the Hyatt Regency Dallas is in the heart of downtown's historic district. This gem among Dallas hotels is four blocks from the downtown Dallas business center and 23 miles from Dallas-Fort Worth International Airport, with the longest running AAA four-diamond distinction among convention hotels in downtown Dallas. The EAPA Marketplace will be located in the Marsalis Hall. With 39,000 square feet and a loading dock that empties directly into the hall, the Marsalis Hall is the perfect area for EAPA’s Marketplace.
Marketplace Features:
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Carpeted Exhibit Hall---a great savings for exhibitors
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Security
during overnight hours
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On-site
Exhibitor Service Desk
Additional Exhibitor Downloads:
NEED MORE INFORMATION? Contact Joan Treece, EAPA Advertising Manager, at admanager@eapassn.org or 303-242-2046.
