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2012 Attendee Information





2012 Attendee Information

This October, join us in Baltimore, Maryland for the world's largest gathering of EA Professionals!

Attendee Quick Links
Download the 2012 Conference App!
Online Conference Registration
Downloadable Conference Registration Form - for faxing or mailing registration
Online Conference Onsite Program
Full Conference Schedule
Pre-Conference Training Information
Baltimore and Hotel Information

Attendee Opportunities
Conference Volunteer Work Exchange Program
Conference Hotel Room Sharing Program


All registrations must be received at the EAPA office or submitted online by October 12, 2012. After October 12, you must register on-site at the conference.

Registration Tips: Register before August 31 to save $100 on the Best Value Package or full conference registration rate! Make your hotel reservation before September 24 to receive the EAPA conference discount!

Registration Categories

Please note: Pre-Conference Training Course registration fees are separate and are not included in Full Conference Registration fees.
  1. Best Value Package! The Best Value Package is the most affordable way to enjoy all the benefits of a Full Conference Registration AND access EAPA’s Conference On Demand website. Your access will include unlimited online participation in EAPA’s 2011 & 2012 Annual World EAP Conference sessions through October 31, 2013.
  2. Full Conference Registration includes all conference events and education sessions, starting with the Networking Sessions on October 17, admission to the EAPA Marketplace October 17-19, and concluding with EAPA’s Sunset Cruise on October 20. Additional registration is required for the Pre-Conference Training Courses and the Fun Run/Walk.
  3. First Time New Member Package includes all the benefits of Full Conference Registration as well as a one year EAPA membership, including local chapter dues. This package is not valid for lapsed memberships or renewals.
  4. Student Full Conference Registration includes everything in the Full Conference Registration listed above. In order to qualify for this special student conference registration rate, you must submit your completed registration form via mail or fax, along with proof that you are currently enrolled in a degree-granting program at an accredited educational institution. Acceptable proof of student status is a current transcript obtained directly from your educational institution.
  5. Daily Conference Registration includes admission to all educational sessions, the EAPA marketplace, meals, breaks and conference events for the specified day. Saturday, October 20, registration excludes the Fun Run/Walk.
  6. Guest tickets are available for an additional charge for registered attendees who wish to bring guests to the listed conference events. These events are included in the full conference and appropriate daily conference registrations.
Registration Payment Policies

Payments: EAPA accepts Visa, MasterCard (credit or debit), American Express, and Discover. Please make checks payable to EAPA. Payment must be received with completed registration form to process registration. Purchase orders are accepted; contact EAPA at 703-387-1000, ext 305, when a purchase order is required. Cash is accepted for on-site payments only.

Refunds, cancellations, and no shows: All requests for refunds must be made in writing (fax, e-mail, and U.S. mail are all acceptable forms). Refund requests received prior to the close of business (5:00 pm EDT) on August 31, 2012, will be subject to a $100 cancellation fee. After August 31, 2012, no refunds can be made. All refunds will be processed after November 1, 2012. EAPA cannot accept responsibility for no shows. If a registered attendee does not attend the conference, his/her payment cannot be refunded. There are no exceptions to this refund policy. Substitutions are allowed at any time and requests should be communicated in writing.


Educational credit: Professional Development Hours (PDHs) and Continuing Education Contact Hours (CEs). Based on the clock hour, one PDH/CE equals one hour of participation in a pre-approved training directly related to the performance domains of employee assistance programming. Credit is only for the actual time in which training is provided - breaks and lunches or other association activities are not included. To earn PDH credit, a minimum of eighty-five percent (85%) or more of each session time is required. Partial credit is not available for any course or session.

EAPA's Annual World EAP Conference has been approved for educational credit by:
  • Employee Assistance Certification Commission (EACC);
  • National Association of Social Workers (NASW);
  • CA Board of Behavioral Sciences (MFT/LCSW);
  • NAADAC, the Association for Addiction Professionals;
  • National Board for Certified Counselors* (NBCC);
  • Human Resources Certification Institute (HRCI);
Attendees are advised to check with their licensing boards and agencies to see which continuing education credits will be accepted.

"*EAPA is an NBCC-Approved Continuing Education Provider (ACEP™) and may offer NBCC-approved clock hours for events that meet NBCC requirements. The ACEP solely is responsible for all aspects of the program."

Badges: Attendees’ name and credentials (no more than 2) will be printed on the conference badge exactly as they are entered on the registration form. Please be sure they are correct. Badges are required for entrance into all conference events, educational sessions, and EAPA Marketplace.

Americans with Disabilities Act: EAPA and the Hilton Baltimore comply with ADA provisions. If you require special accommodations, have special dietary needs, or assistance, please contact EAPA at by September 12, 2012, to make arrangements.

Questions? Contact Debbie Mori, Manager, Association Services, at or 703-387-1000 Ext. 310.


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