Conference Session Proposal Information

Submission Dates: January 20 - February 17, 2017

  Start Here

Download the proposal worksheet to gather required information before beginning the online submission process. Be sure to customize your presentation to the conference theme and focus areas.

Once you have entered your contact, biographical, and session information, you will have the option to save your submission and finalize it later.


Sessions may be delivered by one presenter, two co-presenters, or a panel of three presenters and a moderator. The same form is used for submitting keynote, breakout session, and EAP Talks proposals. 

  Proposal Submission

Submissions created online on or before February 16 may be edited and finalized by Friday, February 17. At that time, all proposals that have not been submitted for review will be automatically deleted. Authors will be notified of the selection decisions in early March 2017 via e-mail.

  Room Setup and A/V requests

EAPA provides a standard room setup for each breakout session. All sessions are audio recorded for inclusion in the EAPA Conference on Demand website. Audio equipment is provided in all rooms to facilitate consistent, professional-quality capture of each presentation, including attendee questions and comments. The setup includes:
  • Raised dais with podium and table;
  • Theater style seating;
  • LCD projector, stand, and screen;
  • A laptop computer
  • Audio connection to sound system;
  • One (1) podium microphone;
  • One (1) wired lavaliere microphone; and
  • One (1) Q & A audience microphone.

  Presenter Agreements

You and your co-presenter/panelists agree to the terms below:

  • Financial Compensation: Conference breakout session presenters pay their own travel expenses and conference registration fees. There are no honoraria.
  • Solicitation: Presenters agree to present educational material only. Products/services may not be promoted or sold outside of the EAPA EXPO.
  • Recording: Presenters agree to have their presentation recorded.  EAPA records every session and is the sole owner of these recordings. Presenters may request edits to the recorded session to remove unpublished research results or similar sensitive information.
  • Materials: Presenters are responsible for the preparation, reproduction, and distribution of handouts during sessions. All materials provided to in-person attendees must be provided in an electronic format for posting on the EAPA' Conference on Demand website.
  • EAP Digital Archive: New! Beginning in 2015, EAPA will partner with the University of Maryland's EAP Digital Archive for permanent storage of recordings and handouts.  When you sign the presenter agreement, you can opt in to have your materials donated to this permanent archive.

Submission Deadline: February 17, 2017


Contact Jan Price, Director, Education and Credentialing, 703.387.1000 Ext. 340 or Julia Barnes, Education Administrator, at 703.387.1000 Ext. 318